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Bid Protests

Becker & Poliakoff has a broad experience handing bid protests for clients in practically every industry. A bid protest is a legal procedure, usually initiated by an "interested party" to contest the procedure or outcome of a government contract award.  Typically, protesters are third parties (usually other bidders) who feel they’ve harmed by a government agency’s decision to award a contract to a party who the protester feels is non-deserving.

Bid protests occur at every level of government, federal, state and local. The rules the govern bid protest procedures vary from jurisdiction to jurisdiction. However, there are some rules that are generally the same regardless of where the bid protest arises.

  • The solicitation document (RFP, RFQ or ITB) will generally inform bidders of the bid protest procedures. 
  • There may be statutes, administrative rules and other documents that govern bid protest procedures. 
  • Bid protests can be resolved through formal as well as informal procedures.
  • The time frame for bringing a protest varies! The time frame can be as little as 3 days. 
  • The time frame for bringing a protest based on the terms of the solicitation may have a different time requirements from a bid protest based on proposed award. 

Selecting the best forum is critical to prevailing on a protest. At the federal level there are several venues for bid protests. Protests can be brought to the agency that issued the solicitation (Agency-Level Protest), the GAO, the Court of Federal Claims or through the U.S. District Courts.  

At the state and local level, the rules differ. In some instances, the protest may be brought before the entity that issued the solicitation. In some cases, the state, county or municipal government will have another entity that handles administrative hearings and appeals hear the bid protest. 

The rules for bid protests vary greatly depending on the jurisdiction. Whether you are the subject of a bid protest or you believe you have grounds to initiate a bid protest, its important that you contact someone who understands the process. At Kleiner & Cazeau, we have experience representing parties involved in bid protests. We can help you defend a bid protest and keep a contract you’ve won or initiate a bid protest to win a contract you thought you lost.

What Are The Grounds For Bringing A Bid Protest?

There a multitude of reasons for bringing a bid protest. Some of the more common reasons for bringing a bid protest are listed below:

Untimely Proposal. Generally, solicitation documents will set forth a deadline when responses to a solicitation must be received. If a solicitation document states that a response is due at a certain time and the agency awards the contract to a bidder who turned in its documents after the deadline, grounds for a bid may protest exist. 

Missing Information. Every bidder is required to turn in a complete response to a solicitation. Bidders must complete and sign every form and provide all required document such as letters of recommendations, proof of insurance (if required), etc., etc. Missing information in response to a solicitation can be grounds for a protest.

Flawed Evaluation. A successful bid protest may result if an agency ignores its own stated procedures for evaluating proposals. If, for example, an agency states in its solicitation that an evaluation committee will review the proposals and instead evaluates the proposals in a different manner, a protest is likely. Evaluations may also be flawed when the agency evaluates proposers based on criteria not listed in the solicitation, fails to evaluate portions of a proposal or fails to identify mistakes or flaws in the winning bidder’s proposal. 

Unreasonable Price Proposal. In a solicitation where cost is an issue, a bidder may successfully protest where a winning bidder’s price proposal is so low or so different from other bidders that there is either an obvious error or an unrealistic number being proposed. 

Improper Discussions. Many jurisdictions recognize a “cone of silence” or a period during which bidders are not allowed to hold discussions with agency staff or elected officials. A bidder may successfully protest an award if improper discussions took place between the winning bidder and agency personnel. 
Collusion. Most jurisdictions do not allow bidders to collaborate on their proposals unless they are teaming together or are in a joint venture of some sort. Cooperation between bidders who are not submitting a proposal together is collusion and can be grounds for a bid protest. 

Small Business Issues. In many cases, solicitations will contain small business requirements. Issues may sometimes arise as a result of the small business requirements. In some cases, a protest may be initiated to contest a winning bidder’s small business certification on various grounds such as minority status, control by third parties, size of the small business, or the personal net worth of the small business owner. 

There are an endless number of reasons why a bid protest may be initiated. Whether you are a winning bidder who is the subject of a bid protest or you are an interested party who believes that the process was flawed, contact us. At Becker & Poliakoff, we have experience representing parties involved in bid protests. We can help you defend a bid protest and keep a contract you’ve won or initiate a bid protest to win a contract you thought you lost.

 
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